We all love to be productive and not feel like we haven’t done anything at the end of the day.
First of all.
What does productivity mean?
If you find the definition too boring, you can skip forward.
Productivity is a measure of the efficiency of a machine, factory, or person in converting inputs into valuable outputs. To calculate productivity, you divide the average output per period by the costs incurred or the resources, such as personnel consumed in that period.
What are inputs and outputs?
Let’s say that you own your own business, making and selling journals.
Input is any resource used to create goods and services.
To create a journal, you need paper, cardboard, scissors, glue, decorative paper, a ruler, needle and thread, and your own labor. To create a journal, you need 2 hours. <- These are your inputs.
The completed journals are your outputs.
Output is the number of goods or services produced.
With experience, you discover better ways to make journals. So by rearranging your production process, you are able to produce more journals in the same amount of time.
This is my short explanation of what productivity is.
Why is productivity important?
You will reach your goals faster; you will complete more tasks in less time and be more organized.
Being productive will minimize your stress levels and help you keep control of your goals and progress.
Productivity will allow you to do what you want better and faster.
In order to be productive and before reading the tips, let’s see how you can use the most out of your body to do this.
Biological prime time
What is the biological prime time?
It’s a time management technique that focuses on identifying your most productive hours of the day and then scheduling your days accordingly.
There are 4 chronotypes identified:
- Bears: Most productive in the morning and will typically struggle with an afternoon slump after lunch;
- Wolves: Like to sleep in and work on creative stuff in the evenings; they are most productive at night;
- Lions: Feel most alive in the morning with energy levels peaking before noon and is typically able to complete massive amounts of work before lunch;
- Dolphins: They have a hard time waking up in the morning, but once they get going, their productivity reaches its peak around mid-morning.
Their energy levels are distributed differently throughout the day. But still, each person is different, and that’s why it’s important to identify your prime biological time so that you can get the most out of your day.
During this period of time, you will have the highest energy, focus, and motivation levels, enabling you to perform at your best.
How can you identify your biological prime time?
The best approach is to track your energy levels for a certain period of time to identify the peaks and lows.
You can use google spreadsheets to record your data. Every hour you will rate your energy levels from 1 (being low) to 10 (being high). Do it for at least a week or two weeks if you want to get the most accurate data.
After you’ve done this, you will know when to schedule your most important tasks to improve your productivity and performance.
How can you be more productive?
Why would you make a to-do list?
Because this way, you will know what needs to be done, so you don’t spend unnecessary time figuring out what to do.
You will know when you are done for the day.
In order for this to be efficient, write a to-do list the night before your following day.
You can even make a color-coded list, each color being of different importance and meaning. (academic, work, personal).
Set one or more goals every day
Why would you set specific goals?
This way, you will know what to work towards each day.
The goals can challenge you into being more productive and finishing whatever you’ve put your mind to. Working on your ideals can boost your confidence in yourself too, this way, you will find it even easier to be productive because results are rewarded efforts.
Your goals don’t have to be big but can help you be more productive, for example:
- Use your phone for 1 hour or less;
- Use social media only for communication;
- Clean working environment.
Listen to audiobooks while commuting
Even though I love reading books and not listening to them, I’ve seen people doing the latter.
Listen while going from school to work, or to your home, this way you can learn new things while walking.
You will learn something new, it will keep you woke, and this way, you will avoid spending extra time on social media.
An easy way to do this is by using Audible.
Audible is an app that lets you download and listen to audiobooks of all different genres.
Audible has a fantastic selection of audiobooks, and they are expanding every day.
Once you download an audiobook, it is yours to keep, and you can listen to it offline, which comes in handy when you don’t have an internet connection.
By clicking on the link below, you will get a 30 day free trial of audible.
Do a short brain training activity every day
I’ve always been a fan of developing new skills.
Even though most problem-solving games don’t translate to every task of your daily life, they do help with some specific skills.
They can train your problem-solving skills, making you feel more focused afterward, leading to a more productive work session.
You can try:
Or you could get a brain-training app, but you have to consider that the best ones do cost money.
Learn something new every day
Instead of spending your time on social media, you can do something more productive instead.
- You can learn a new language – 50 new words every day;
- You can read 30 pages;
- Watch an educational youtube video.
Knowledge equals power.
Leadership expert Robin Sharma recently suggests such a plan to realize your goal or dream: the 90-90-1 rule.
For the next 90 days, focus the first 90 minutes of your day on the one thing that will change your entire life.
Ninety minutes aren’t that many minutes, but it’s a substantial enough commitment actually to make progress on a project.
How will minimalism help you?
- Set priorities – drop every non-essential task that doesn’t support your goal;
- Eliminates distractions – distractions can become time-consuming traps that will make you waste a lot of time (Social Media, email, browser tabs, etc.). In order to eliminate them, assign a specific time during your day to check on them, and that’s all, once it finishes, you close them.
- Stay organized – by removing the physical clutter, you will remove friction too. Less cleaning, fewer distractions.
- Focus on the essentials.
Use a productivity app
A productivity app can help you beat phone addiction, eliminate distractions, double your productivity, and track your activities.
Improving your habits is the shortest path to self-improvement. The most effective way to do this is to understand them first. By tracking your time, you will be able to understand your current habits, and you will be able to use this knowledge to build better ones.
To spend the day effectively, you need to invest your time wisely. By using a productivity app, you can make better use of your time.
You can even create your own calendar or a schedule with dates, but most productivity apps, these days, have the ability to lock your phone for the duration of time you want.
In order to be more productive, you have to be more disciplined too. You can become disciplined by living in the present and stop thinking about the past and the future. Just do the things you have to do in order to become the reality of your thoughts.
If you are thinking about your past, you may think that things will never change and that they will stay the same; by doing this, you won’t take the necessary steps to change yourself and by thinking about the future, the anxiety of the idea that you will be stuck in the same version you are today will eat you up.
So begin doing the things thinking only about your present and change.